Maintenance & Risk
Maintenance Vault
QR Fault Reporting
Asset Register
Work Orders
Cost Tracking
Insurance Vault
IrisVault helps UK care groups take control of CQC compliance, workforce readiness, maintenance evidence and inspection preparation across every home — with an AI command layer that summarises risk and drafts next actions for director approval.
4
Group acquisition
286
Across the group
546
Live workforce · 1.91 per bed
42
Onboarding in progress
47
Next 30 days
23
Across sites
91%
Group average
76%
Weighted score
Each home rolls up into director-level readiness, with drill-through to home-level actions.
72
beds138
staff64
beds121
staff78
beds154
staff72
beds133
staffCompliance RAG
Readiness
Policy acknowledgement
92%
Onboarding trend
Rota cover
Maintenance risk
Every role has a scoped view of IrisVault. Directors see the group, managers see their home, staff see themselves — one platform, one truth.
Group Owner / Chair
Sir Jonathan Halliwell
Full group governance
Group CEO
Amelia Whitcombe
Strategy, board, regulator liaison
Group CFO
David Okonkwo
Finance, insurance, payroll oversight
Managing Director
Rebecca Hartley
Operations across 4 homes
Group HR Director
Priya Ramanathan
Recruitment, onboarding, ER, L&D
Group Clinical Lead
Dr. Marcus Feldman
Clinical governance & CQC KLoEs
Regional Director — North
Elizabeth Marston
Meadowbrook & Ashford
Regional Director — South
Christopher Bell
Willow Court & Rosebridge
Sophie Aldridge — Registered Manager
Nadia Rehman — Registered Manager
Michael Trenholm — Registered Manager
Helen Whitby — Registered Manager (Interim)
Role-based access matrix
| Role | Scope | What they see & do |
|---|---|---|
Group Owner / CEO | Whole group | Executive dashboard · all homes · finance · CQC readiness · risk register · Iris board brief |
CFO | Whole group | Payroll CSV · insurance vault · maintenance spend · agency cost · billing |
Managing Director | All homes | Operations rollups · rota cover · inspection readiness · action plans |
Group HR Director | All homes | Recruitment pipeline · onboarding · DBS / RTW · training matrix · disciplinaries |
Regional Director | Assigned homes | Regional rollups · manager performance · quality visits · escalations |
Registered Manager | Own home | Full home cockpit · rota · staff files · policies · CQC evidence · maintenance |
Deputy Manager | Own home | Rota edits · staff supervision · action plans · daily checks |
Clinical Lead | Own home | Clinical records · medication audits · NMC compliance · care planning (plug-in) |
Team Leader | Own shift | Shift handover · task lists · staff on shift · incidents |
Senior Carer | Own shift | Assigned residents · MAR sheet (plug-in) · handover notes |
Care Assistant | Own shifts | My rota · payslips · policies to sign · e-learning · leave requests |
Activities Coordinator | Own home | Activities log · resident preferences · rota |
Chef / Kitchen | Own home | Menus · allergens · food safety checks · rota |
Domestic / Housekeeping | Own home | Cleaning schedules · IPC checks · rota |
Maintenance | Assigned home(s) | Asset register · QR fault scans · work orders · service certificates |
Administrator | Own home | Staff files · visitor log · reception messages · policy library |
The platform is designed to extend — clinical, family, admissions and finance layers plug in as the group scales.
Care planning (plug-in)
Integrates with Nourish / PCS / Person Centred Software
eMAR medication
Bring your own — we surface the compliance layer
Family portal
Read-only updates & consent capture
Occupancy & admissions
Enquiry → assessment → move-in pipeline
Training LMS (deep link)
Skills for Care & mandatory training rollup
Resident finance
Fee schedules, LA/self-fund split, invoicing
Iris summarises across every module. Manager approval is required before any change goes live.
Iris · Albion Director Brief
Rosebridge Manor readiness dipped to 68%
High3 fire-safety actions overdue and 2 senior nurse gaps this weekend. Iris suggests reallocating from Willow Court's over-cover.
48 imported staff still onboarding
MediumRight-to-work, DBS and references pending across 4 homes. Iris drafted chase emails for HR review.
Maintenance costs trending up 12%
WatchTwo hoist call-outs at Ashford Grange. Iris flagged servicing overdue and drafted a work order.
Workforce, operations, compliance, maintenance, integrations and Iris AI — one command centre.
Staff Manager
Recruitment Pipeline
Right to Work
Overseas Staff
Training Matrix
Supervision & Appraisal
Mobile Staff Portal
Policies
Read & Sign
CQC & HIQA Readiness
Mock Inspection
Audit Tools
Action Plans
Launch Readiness
Live Bed Board
Occupancy Dashboard
Enquiry CRM
Waiting List
Admissions & Leavers
Income Visibility
Management estimate only
Rota Occupancy Sync
Performance Command Centre
Staff Compliance KPIs
Workforce Readiness
Onboarding Progress
Retention & Absence
Multi-location Comparison
Rota
Timesheets
Payroll CSV
Agency Management
Absence & Leave
Communications
Maintenance Vault
QR Fault Reporting
Asset Register
Work Orders
Cost Tracking
Insurance Vault
Xero · QuickBooks
CSV now · API roadmap
BrightPay · Sage
CSV now · API roadmap
Nourish · PCS
API roadmap
Access · PASS
API roadmap
Generic CSV
Available now
Clock-in systems
Coming soon
Iris Director Brief
Iris HR Brief
Iris Rota Warnings
Iris Maintenance Brief
Iris Policy Q&A
Iris Inspection Brief
A structured, pilot-ready pathway from group set-up to director reporting — designed for the September launch window.
Private pilot first. Security review before live sensitive data.
Pilot-ready modules · CSV available now · API-ready architecture · Manager approval required
CSV export available today for Xero, QuickBooks, BrightPay and Sage. API connections follow a production security review before live sensitive data.
Xero
CSV available nowQuickBooks
CSV available nowBrightPay
CSV available nowSage
CSV available nowNourish
API-ready roadmapPerson Centred Software
API-ready roadmapAccess Care Planning
API-ready roadmapPASS by everyLIFE
API-ready roadmapOneTouch
Coming soonFlexebee
Coming soonGeneric CSV
CSV available nowClock-in systems
API-ready roadmap